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Vacation Bible School Registration Software

Commonly Asked Questions About Vbs

Using Boards for VBS Registration

When is VBS?

St. Brigids VBS is typically the 3rd full week of June. We start at 9:00 AM each morning and the closing assembly ends at noon each day.

How much does it cost?

The cost per child is $40.00. This covers all crafts, snacks and supplies throughout the week as well as a themed T-Shirt and music CD.

Who can attend VBS?

Vacation Bible School is open to children 3 years-old and potty trained by the first day of VBS through those entering grade 6 for the upcoming school year. Children in preschool through 3rd or 4th grade are considered campers while grades 4th 6th are VIPs.

What grade should I enroll my child in? i.e. My child is currently in 1st grade but will enter 2nd grade in the fall.

Please enroll your child in the grade they will be entering in the fall. In the example above, you would register for 2nd grade.

What is a VIP? Whats the difference between a VIP and a Camper?

Im not a member of St. Brigid, can my child still attend?

We welcome members of all local churches as well as those searching for a faith community. Because we are a Roman Catholic community, our faith lessons follow Catholic doctrine and interpret the Bible through a Roman Catholic lens. We discuss topics such as the lives of canonized Saints, Mass, the Eucharist and Sacraments. If you are a non-Catholic, we welcome you to come, praise Jesus with us, and maybe learn something new about the Catholic Faith. We have more in common than you might think!

How do I register?

Quick Links

How Can Rsvpify Help

More and more churches are turning to RSVPify to upgrade their VBS registration process. RSVPifys customizable event templates can collect all of the information above, handle events of any size, and make it easier than ever to collect and share vital information with everyone involved in planning your VBS event this summer. Why is it a great option for you to use?

  • Collect payments online through the app, or track offline payments along with registration info

Vbs Registration Info To Collection From Attendees

To further aid in planning, smart VBS registration planners will gather as much information during registration as possible. For every child or teenage attendee, you will want your event invitation to capture at least the following info:

  • The age of the child attending
  • Allergy or medical information to inform on-site medical staff
  • Emergency contact information
  • Are they themselves a returning or first-time attendee?
  • Lodging preferences or requests, if you plan to offer these options
  • A notes section, for parents to include any additional information
  • Liability or insurance waiver forms

Certainly, this is just a sampling of necessary questions, and you should discuss with your planning committee if there is any additional information that either you or your host site may need to accommodate your guests. Because of the amount of info you need to collect, this is one reason why many VBS registration processes are turning to online event management apps, which allow you to customize your registration process to require attendees to submit all of this information. That way, you know exactly what to expect from your attendees.

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Volunteer Recruitment And Management

Another great way to use your church management system for Vacation Bible School is with volunteer recruitment and management. Your ChMS can serve as a home base for volunteers and staff alike so you can all stay on the same page. Plus, you can use the ChMS to send out emails to recruit volunteers, and even assign tasks. Heres a little bit of a deeper look.

How To Edit And Download Vacation Bible School Registration Form

St. John

Windows users are very common throughout the world. They have met thousands of applications that have offered them services in modifying PDF documents. However, they have always missed an important feature within these applications. CocoDoc wants to provide Windows users the ultimate experience of editing their documents across their online interface.

The way of editing a PDF document with CocoDoc is very simple. You need to follow these steps.

  • Choose and Install CocoDoc from your Windows Store.
  • Open the software to Select the PDF file from your Windows device and move on editing the document.
  • Customize the PDF file with the appropriate toolkit provided at CocoDoc.
  • Over completion, Hit “Download” to conserve the changes.

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Join Team Vbs And Volunteer

VBS isnt just for kids! Sure, Kindergarten through 5th Grade kids get to experience a VBS tailor made for them! However, nearly 1000 volunteers make VBS happen every summer. Adults, High School, and Junior High youth fill dozens of roles to make VBS INCREDIBLE. Volunteers guide groups of kids, sing songs, tell stories, create art projects and more. VBS is FREE for all volunteers! Also, we have a special VBS experience for preschool kids ONLY for kids of our amazing volunteers! We would LOVE to have you join our team, simply fill out the application below where youll let us know how youd like to serve and which programs youd like to lead.

Ditch Your Paper Process

Often times people take an if it aint broke, dont fix it approach to making changes in their administrative processes. However, many times outdated and manual processes like paper registration are broken. Paper registration is slow, error prone, and a huge time suck. Energy is better spent on future programming, meaningful communication with families and staying organized, not on chasing down missed or late payments and trying to decipher how to spell someones last name from their form.

Think about what the paper process you are using is truly costing you , and how that number compares with an investment in a software that can automate registration and payments for your VBS, or even all church events and volunteering programs.

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Automate Registration With Software

Finding a registration software that fits your budget and does what you need it to do can seem overwhelming, but it really isnt. Here are a few key things to get you started:

  • Define your needs. Determining your pain points and what aspects of the process need to be automated is the first step. It could be as simple as needing a way to register people for VBS, register and collect payments, or manage every aspect of your church programming: VBS, volunteering within your church, and church events throughout the year.
  • Compare your options. Narrow down a few options that meet your needs and ask for demos from those options. This is the best way to learn a few things: how the system works, how user-friendly it is for both you and your parishioners, what the true cost of the system will be, and how well the company understands the church environment and your needs.

Waivers And Medical Release Forms

Vacation Bible School Update

You can also choose to use your church management system for VBS waivers and medical release forms. Having these forms in a central location that you can easily locate during an emergency is crucial. It also protects your church against any potential incidents that may occur during VBS.

The best part is that when you store these forms within your ChMS, they are easily accessible by your full staff even from their phones if they have the Elexio app.

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A Guide Of Editing Vacation Bible School Registration Form

CocoDoc has brought an impressive solution for people who own a Mac. It has allowed them to have their documents edited quickly. Mac users can make a PDF fillable with the help of the online platform provided by CocoDoc.

In order to learn the process of editing form with CocoDoc, you should look across the steps presented as follows:

  • Install CocoDoc on you Mac firstly.
  • Once the tool is opened, the user can upload their PDF file from the Mac hasslefree.
  • Drag and Drop the file, or choose file by mouse-clicking “Choose File” button and start editing.
  • save the file on your device.

Mac users can export their resulting files in various ways. They can either download it across their device, add it into cloud storage, and even share it with other personnel through email. They are provided with the opportunity of editting file through various ways without downloading any tool within their device.

Registration On Day One Of Vbs

Despite your best efforts, there will still be children who come to VBSon the first day and have not pre-registered.Praise God for each little soul who attends.However, this can present a special challenge on Monday.

Here are our suggestions:

  • Close online registration before the start of VBS.
  • Use your check-in kiosks to register children who come and have not pre-registered.
  • Treat each child just as you would a Sunday morning guest,adding them as a guest to a specific VBS classroom.
  • Be sure all of your available classes are flagged to Allow Self-Check-in

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Online Registration For Children

Our suggestion is to use a Master OrgCompute Org by Birthdatetype of online registration.

For this type of registration,you create one organization that will be the Master Org,and you create one organization for each grade or age level.Each of those grade or age-level organizationswould have a Start and End Birthdate.Using Compute Org by Birthdate instead of User Selectsensures that children areplaced in the classroom that best fits their age,instead of the grade where the parent wants to place them.


You may want to include a statement in your email confirmationtelling parents that children are placed in classesbased on their date of birth.If their child should be placed in a lower grade,they should call the church.

Leave Us A Review And Get A $20 Gift Card

Vacation Bible School 2018

We hope you’ve found the form useful and that it saved your time, costs, and stress while dealing with others.

We strive for 100% customer satisfaction. If you have a moment, a review would help us grow . Please feel free to contact us if you have any questions related to this form.

We partner with Capterra to give $20 gift cards for the first 100 eligible reviewers! So get on with it now!

Thanks again.

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Recording Attendance: Rollsheets Or Self

Most churches have more children attending their VBSthan they normally have on a Sunday morning.Therefore, using self-check-in for everyone may not be practical,due to the number of checkin stations that would be required to check inan abnormally high number of people.

We have 2 suggestions regarding this:

  • Print rollsheets for recording daily attendance.
  • Use your check-in stations to register those childrenwho have not pre-registered.
  • Print a to keep in each classroom,as these list all the children and any allergies
  • See Registration on Day One below formore info regarding registration once VBS has started.

    You Can Learn More About How To Choose A Registration Software In This Helpful Ebook Which Will Expand On The Ideas Above

    Consider a software that can manage not only the children attending but your volunteers and teachers as well. You can use software to assign volunteers to certain sessions and allow them to access and view only the information relevant to them. Including volunteers in the system allows you to communicate with everyone who is a part of your VBS experience so everyone is on the same page.

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    What Active Users Are Saying Support Initial Vacation Bible School Registration Confirmation Letter

    Get access to signNows reviews, our customers advice, and their stories. Hear from real users and what they say about features for generating and signing docs.


    Overall signNow is an inexpensive solution for online signatures. The platform makes it easy to collect and send completed documents to clients.

    Applicants are able to quickly and easily fill out forms we design and load into the program. The user interface works great to collect information and sign documents.

    We chose signNow for it’s cost.

    Vacation Bible School Tips

    Budgeting for Your VBS Program

    Most churches have Vacation Bible School.Or at least, they have some version of what we typically call VBS.This article is designed to give you some ideas, pointers, shortcuts – things that might make yourlife easier from enlisting volunteers/workers to registeringchildren online to notifying parents – and more.We want you to be free to focus on ministering to the childrenand to their families.

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    Why Do Our Customer Select Us

    Amazing way to keep track of which resevation has a signed contract and which does not. This helps us fight chargebacks because we see immediately if their contract is signed or not and if not they are not allowed to check in without a signed contract. This also saves you from having to keep up with paper documents so we do our little part for the environment.

    Thank you for downloading one of our free forms!

    How To Generate An Electronic Signature For The Vacation Bible School Registration Form Eaganhills Org Online

    CocoSign is a browser based software and can be used on any device with an internet connection. CocoSign has provided its customers with the cushiest method to e-sign their Vacation Bible School Registration Form Eaganhills org.

    It offers an all in one package including safety, low cost and easiness. Follow these tips to add a signature to a form online:

  • Ensure you have a efficient internet connection.
  • You will be given choice after selecting ‘My Signature’. You can choose your drawn signature.
  • Create your e-signature and drag ‘Ok’.
  • Select “Done”.
  • You have successfully finish the PDF sign . You can access your form and save it. Except for the e-sign choice CocoSign provides features, such as add field, invite to sign, combine documents, etc.

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    How To Create An Electronic Signature For The Vacation Bible School Registration Form Eaganhills Org In Chrome

    Google Chrome is one of the most welcome browsers around the world, due to the accessibility of a large number of tools and extensions. Understanding the dire need of users, CocoSign is available as an extension to its users. It can be downloaded through the Google Chrome Web Store.

    Follow these basic tips to generate an e-signature for your form in Google Chrome:

  • Direct to the Web Store of Chrome and in the search CocoSign.
  • In the search result, select the option of ‘Add’.
  • Now, sign in to your registered Google account.
  • Select the option of ‘My Signature’.
  • Create your signature and put it in the document where you favor.
  • After adding your e-sign, save your document or share with your team members. Furthermore, CocoSign provides its users the options to merge PDFs and add more than one signee.

    How To Sync Your Vacation Bible School With Your Church Management Software

    VITM announces vacation bible school program

    When it comes to Vacation Bible School, theres usually both excitement and anxiety when you think about all that has to be done. As one of the largest outreach events at your church, planning for VBS can be overwhelming. However, utilizing a church management system for Vacation Bible School can help to make your life easier!

    Planning a fun and organized VBS is no easy task, but there aretools at your disposal that can help to keep you organized and efficient. Inthe past, you may have done everything with pen and paper which does havebenefits at times, but can also be slow, require double entry, and causedisorganization. If youre thinking that there has to be a better way, thereis!

    Take a look at these five comprehensive ways that you can use achurch management system for Vacation Bible School to create simplicity in yourplanning and execution.

    1. Registration

    Registration and pre-registration are key components for anysuccessful VBS. You need to know how many kids will attend, what ages they are,and how many volunteers you can count on. Not only that, but gathering the correctinformation can ensure that you have noted any allergies, emergency contacts,and addresses for follow-up purposes. Forms both enable follow-up and enhancesecurity.

    Instead of showing up to the first day of VBS with your papercopies of registration forms, waivers, and information sheets, work to use yourchurch management system for Vacation Bible School registration.


    Assign Tasks


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    Embed Forms On Your Church Website

    When it comes to forms, you want to make it as easy as possible for people to find and complete them. One of the best possible ways to do this is to embed the forms onto your church website and direct people there.

    Forms that you choose to embed can include your registration form, waivers, medical release forms, as well as giving forms for people to donate directly to your VBS. Work to include these directly onto your churchs VBS page. Plus, when you integrate these forms with your ChMS, all of the data will be stored in a single location simplifying things on the backend.

    An Innovative Way To Equip Vbs Leaders Through On

    You’ll Learn all-new VBS tips and tricks & Belong to a great network of VBS leaders who share a similar desire to create a life-changing VBS experience for kids. Plus, VBS Training LABs solve the age-old problem of trying to gather busy volunteers on a certain day and time.

    • Comprehensive and cost-effective: Unlock training for your whole team on all things related to VBS programming and decorating, at one flat price!
    • More training content than ever before: Group VBS is bringing you more extensive training in brief, easy-to-follow videos.
    • Flexible and convenient: You and your entire team can watch anytime, anywhere, and in any way!
    • Role-specific training: The whole team can check out videos that pertain to their roles in VBS. Watch as many times as you like!
    • Easy to share: Directors, you’ll effortlessly equip station leaders, crew leaders, preschool staff, and decorating teams by sharing role-specific videos.
    • Networking opportunities: You’ll get access to live, online follow-up sessions to connect with other VBS leaders, who may be in your area or across the country! more info

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