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Tracking Employee Vacation And Sick Days

How To Add Calculations Such As Attendance %

Employee Leave Tracker & Vacation Planner | Manage Staff Holidays Easily in Excel

You can unprotect the Team Dashboard sheet and add calculations if needed.

For example, if you need to calculate employees attendance %, you can follow these steps.

  • In cell AP8, type =AO8/
  • This calculates Attendance % as Worked/
  • Then, select cell AP8 and drag down to fill the cells AP9 to AP37.
  • This will add a column of Attendance % to the Dashboard.

    This was just an example. You can add any other calculations as needed for your companys needs.

    The Ability To Generate Leave & Absence Reports

    Many companies create absence and leave reports on a monthly basis to get a clear view of whats going on.

    Much of the time, this means spending hours at a desk working with time-consuming spreadsheets or worse paper files!

    The right HRIS can save you weeks of time every year by helping you generate these reports in a matter of seconds .

    What If I Dont Need 5 Leave Types

    No problem. You can just remove additional leave types easily.

    In this example, I have selected last 2 rows of the Leave Type table. Then, right click to bring up the menu that you see in the image below.

    This will remove the two rows and you will be left with 3 leave types to track for your company. Thats how easy it is.

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    Will Employees Have Access To The Employee Absence Tracking Excel Template

    The template can be used on your personal computer so you dont have to worry about others changing information. It can be private and for your records only. It can also be used on a more public computer for employees to track their own absences whether they are planned days off or after returning from sick leave.

    Why Track Your Vacation Days Off From Work

    49 Employee Vacation Trackers (Excel &  Word) á? TemplateLab

    Keeping track of every vacation day is essential if you care about getting paid for every hour of time off that youve earned. Get in the habit of documenting not just how many hours or days you have accrued, but also how and when they were used. At a minimum use an online calendar to mark vacation day usage though a spreadsheet offers clear advantages.

    Be aware that mistakes sometimes happen on your paystub so set a reminder to review it every pay period. When you do spot an inaccuracy on your pay slip youll have the evidence to present to the payroll staff to get it corrected promptly. And just as important by keeping close tabs on your remaining vacation days, youll never allow yourself to lose a day of pay without working because you failed to use it.

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    Why Keep Track Of Employee Attendance

    Keeping employee attendance records at work helps both remote and office-based companies identify and address a number of matters:

  • Identify any attendance-related issues in your company
  • Reduce absenteeism
  • Improve employee productivity and morale through accurate and timely time-off requests and approvals
  • Make it easier to schedule vacations on the whole
  • Embrace working remotely
  • Ensure employees are paid on time
  • Analyze employee productivity to make better scheduling decisions
  • Analyze employee productivity to make better hiring decisions
  • Tracking attendance is also useful when you want to compare employee attendance with the time employees spend on sick leave, personal leave, or vacations.

    In order to track your employees’ attendance, it’s best that you use a staff attendance register. Depending on the type of the employee attendance records you’re using, you and your employees will be able to mark, track, and view:

    • Employee time in and time out for the day
    • Attendance per day, week, month, or year
    • Break time per day
    • The days employees spend on personal leave
    • The days employees spend on sick leave
    • The days employees spend on vacation
    • Whether some of your employees are not showing up to work, but offering no timely explanation as to why

    To help you track this data, here are 12 employee attendance templates you, your HR team, or your employees can easily fill out in Excel or Google Sheets, and which you or your HR team can later analyze and draw valuable conclusions from.

    Support For Different Types Of Employee Absences

    There are a variety of leave and absence types you may be tracking for employees: Annual leave, maternity leave, sick and carers leave, compassionate & bereavement leave, long service leave, community service leave, and more.

    With so many different leave types to keep track of, its crucial to choose a tool that will allow you the opportunity to add multiple leave types.

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    Why Do You Need A Vacation Tracker

    Employees should remember that any time-off you get from work thats paid is one of their most significant employment benefits which they should never take for granted. Never rely on your paycheck or other similar documents for time-off information. Neither should you calculate this by hand. The best recommendation on this matter is to store the details of your paid vacation using a vacation tracker.

    You can create one from scratch using either Google Sheets or Microsoft Excel or download an employee vacation tracker template. It might feel intimidating at first, but it isnt really that hard or complicated. You can even download a vacation and sick time tracking spreadsheet where you can itemize all of your vacation information.

    You may think that this way of tracking your vacation days seems redundant as the information is already contained in your pay statement or paycheck slip. But are you confident that the data contained there is completely accurate? Keep in mind that your pay slip is usually printed out by an external service provider.

    This means the information in your pay stub may not be consistently updated. Moreover, mistakes can happen. Here are the most common reasons why you should have a vacation tracker:

    Keeping Track Of Other Days

    QuickBooks Online Payroll: Tracking Vacation, Sick, and Paid Time Off

    Aside from vacation days, there are also other days that the company grant. Those which employees earn legally based on their employment agreements. Here are some of the other off-days which you can include in your vacation and sick time tracking spreadsheet:

    You should keep track of all the categories of paid days. This applies as well to regular vacation days. Wouldnt you feel bad if you lost a bonus vacation day because you have to fly to a business meeting on a Sunday which is your day-off? That is eight hours or more of your own time that you may never get compensation for!

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    What About Tracking Holidays Floating Days And Bonus Days

    Beyond paid vacation days dont forget to think about these other days off that you are granted and legally earn each year according to your employment contract. You definitely have at least a few official holidays where you can stay home from work. Floating days are sometimes given out in addition to a set list of company holidays. You can use them to celebrate holidays of your choosing, but often they can be taken whenever you wish with approval.

    Personal days are another category of time off that some employees are granted. They can traditionally be used for vacation, sick, or other personal reasons. The term can also be used to refer to days taken from a time-off bank such as those received by employees with a PTO policy a fixed number of days off with pay for the year, often including sick.

    Bonus days are extra days off that you may earn for a variety of reasons. Perhaps your company gave everyone a free day off as a bonus for launching a new product or reaching a company milestone or simply for the holidays. For salaried exempt workers who are not legally entitled to overtime pay , extra paid days may be earned based on official company or unofficial team policy. For example in exchange for traveling on a weekend or working long evenings during a company event, you MAY be given some bonus time off. Rules vary greatly so research how your employer handles salaried staff who are required to work outside of normal hours.

    Enter Up To 5 Types Of Leave To Suit Your Company

    The template by default supports 5 types of categorizing your leave. Since different companies may have different names and different number of leave types, the template supports customizing them.

    How to handle half-day leaves

    You can see that there is an option to assign Day Value to each leave type. This setting is present to handle partial days of leave. For example, I have entered 0.5 for Half Day leave type. That means that when an employee takes Half Day leave, template will add 0.5 to leave taken total and reduces the Worked days by 0.5.

    If your company allows 2 hours leave in an 8 hour workday setup, that would be 0.25 day. You can create a leave type and enter 0.25 as Day Value.

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    Vacation Tracking And Leave Accrual For New Employees

    Contracts for new employees usually state how much sick leave or vacation the employee starts with. Also, some leave might not start to accrue for 6 months or a year or whatever. To handle these cases, you can just delete the formulas in the Earned columns for the periods where the benefits should not accrue.

    Why You Should Use Attendance Tracking Software

    49 Employee Vacation Trackers (Excel &  Word) á? TemplateLab

    When it comes to the best ways to track employee attendance, tracking attendance by using templates is simple and easy.

    But, it has its limitations.

    Namely, tracking attendance with a template is suitable only if your company has a smaller number of employees, so you can easily track and manually add correct information for everyone.

    However, perhaps your company has the policy to measure sick leave, personal leave, or vacation time in hours, instead of days.

    And, perhaps you want more detailed insights into the activities, tasks, and assignments your employees actually engage in while attending work.

    In such a case, using a time tracking tool that allows the automating tracking of attendance for your team through different projects is the best solution.

    Clockify is a time tracking software that allows you to easily track time on all company-related “projects”, including work attendance, break time per day, but also absent days caused by sick leave, personal leave, or vacations. Here’s how.

    How to track attendance with Clockify

    To track employee attendance in the easiest way with Clockify, simply invite your team to your company workspace, and provide instructions:

    Each time an employee arrives at the office , he or she should start the timer on the Time Tracking page of the app.

    As an alternative, employees can add the time they worked on manually, after they are done with work for the day.

    How to track absence with Clockify

    • with a timer

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    Will The Employee Absence Tracking Excel Template Work For Any Size Business

    Absolutely! If you have one employee or one hundred, the template is clear to understand. You can effortlessly search for individual employees to check their attendance record or make notes about employees with frequent absences. Other programs require you to do things a unique or cumbersome way to input data, and make you feel as though you are getting your moneys worth.

    Unlike those companies, we do not insult the intelligence of our users and understand that as savvy businesspeople, they want the best product at the best price. After all, what can beat free high quality templates? Excel is commonly used to sort information and create data spreadsheets and its time it is properly utilized to aid in other facets of business.

    Take More Vacations By Measuring Your Earned Time Off

    Make it your goal to take as many vacations as possible each year. Remember a vacation can last as little as a few hours or just one day. When you choose to take time off from work and from life to do something that makes you happy and fulfilled, you are certainly on vacation. With this Vacation Days Tracker spreadsheet hosted by Google Docs, youll be in full control of your month-by-month allocation and usage. Make a copy of the template today to track, plan, document, and make the most of every vacation year after year.

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    Ways To Track Vacation

    What is the best way to track vacation? This is a question thats often on the minds of those in charge of time off tracking. Its one of those tasks that many wish they could defer to someone else. Why? Because its an intricate process that requires near-constant attentionfor every single employee.

    But first things first. Before going down the road of figuring out the best way to track vacation , youll decide what time off types youll offer. Paid time off is unique to each business. Typical time-off types include vacation time, holidays, sick days, and personal days, among others.

    From there, these time-off types will make up your time off policy. Here youll decide how much PTO employees are entitled to, rules around when allowances renew, whether employees accrue time or get their balance upfront, and whether they can carry over time from one year to the next.

    Once all of this is decided then you get into the everyday management of tracking vacation and PTO. This is also unique to your business and is worth putting some thought into. How you actually track vacation and other PTO can mean a fine line between a time consuming or simple task.

    Best Practices For Tracking Nonprofit Vacation And Sick Time

    Vacation and Sick Time Tracking in Sage 50

    Whether youre using a vacation and sick time tracking spreadsheet or a time tracking software, youll need to make sure that employees and managers are using this effectively, and in the way it is intended.

    Time-tracking software can make employees feel like management is checking up on them, creating an atmosphere of distrust and tension within the organization. To keep employees happy while still staying on track with leave, staffing and volunteer management, follow these 5 best practices.

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    Employee Vacation Tracking Excel Template

    This Employee Calendar helps you record and track your employees vacation, personal, and sick time. It can be printed on 11 x 17 paper so you can manually record this information and then update the worksheet electronically, so you always have an up-to-date version.

    This vacation tracking calendar allows you to track employees absences by type, such as sick days, vacation, and personal days, so you can keep up-to-date records of their remaining time off and what they have taken so far. The 11 by 17 size of the template makes it easy to read and modify, meaning that you dont have to worry about marking the wrong boxes.

    Whether you want to track time off by updating a calendar template on your computer, or by making notes on a paper copy, count on this vacation tracking calendar to make the process easy and quick. Color-coding makes the chart easy to read, as well, allowing you to note your employees scheduled vacation time quickly. No matter how many employees you have, count on this calendar template to simplify your life.

    Have you found this vacation tracking calendar Excel template helpful? Share it with your friends on Facebook, Twitter, and Google Plus!

    Tips For Creating A Vacation Tracker

    Its not an easy job to manually track down and maintain records on vacation leave details. What more if youre in charge of doing this for an entire company? That would be an intimidating undertaking. But you can simplify this by creating a vacation and sick time tracking spreadsheet.

    This allows for simplified entry of data. Spreadsheet software also has tools which can help to filter, sort, and even perform automatic computations. All spreadsheet apps have their own special features and to help you stay on track, you need to learn the basics in setting up your vacation leave tracker:

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    Free Excel Leave Tracker Template

    • — By Sumit Bansal

    One of my teammates has the responsibility of creating a leave tracker template in Excel for the entire team. This tracker template is then used to track vacations/holidays and planned leaves of the team members.

    Till now, she used a simple Gantt chart in Excel but wanted something better with more functionalities.

    So, I created this Excel Leave Tracker Template to make leaves management easy and track monthly and annual leaves by her team members.

    You can also use this as a vacation tracker template or student attendance tracker if you want.

    Define How Benefits Are Accrued

    49 Employee Vacation Trackers (Excel &  Word) á? TemplateLab

    Besides the obvious Company Name and Employee Name fields, there are a few other values you’ll need to enter.

    Weekly Accrual worksheet:

    • Pay Period Starting: Enter the date of the start of the first pay period .
    • Weeks Per Pay Period: For bi-weekly pay periods, enter a 2.
    • Accrued Every N Periods& Accrual Starting Period: If the employee vacation accrual period is identical to the pay period, then these values should probably all be 1 . However, if your policy states that employee vacation is accrued every 4 weeks, but you have a bi-weekly pay period, you’ll need to modify these values.

    Monthly Accrual worksheet: This one is pretty simple. Just enter the date of the start of your fiscal year and choose the pay period.

    Hourly Accrual worksheet: In this version, you enter rates representing how many vacation hours are earned for each hour of work.

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    Tips For Keeping Track Of Vacations

    These days, every HR department uses Excel templates as an employee vacation tracker to manage the time-off requests of their employees. This vacation tracker becomes a powerful management tool for many companies when dealing with sick leaves, holidays, and other requests for time-off.

    Personnel with a high-level of Microsoft Excel skills can readily create templates which can help in keeping track on the number of days each employee has for vacation time. But this isnt the only way to keep track of vacations and other types of leaves.

    When working with an Excel spreadsheet, HR has the daunting and complicated task of talking to the employees and ask them to write down all of their vacation requests to input into the Excel file. HR must check that there arent any other employees already on holiday during the requested days.

    Then they have to calculate the remaining number of days the employee can still request. HR of a big company with a lot of employees need a lot of patience to accommodate every request. They also need extra tutorials to hone their Excel skills.

    The HR department has a lot on their hands when it comes to time-off management. This is one task thats truly time-consuming. They must have the ability to manage the whole company calendar so that their employees can enjoy their vacations while keeping the regular workflow without a drop in productivity.

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