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Vacation Rental Check Out Instructions

Summary Of General Rental Policies

Check in and Check out Guide for Airbnb Hosts

A. The property shall not be used by more than the number of adults and children listed in your reservation.

B. All guests shall abide by Vacasas good neighbor policy and shall not engage in illegal activity. Quiet hours are from 10 p.m. to 8 a.m.

C. Pets are not permitted unless specifically noted in your reservation.

D. Renter must be at least 21 years of age . Guests under the minimum age must be accompanied by a parent or legal guardian.

E. No smoking is permitted anywhere on the premises.

F. No commercial photography or filming is permitted on the property. Tents or other structures may not be erected. Use of charcoal grills is not allowed.

G. Renter is liable for any damage to the property and agrees to accept charges to the card on file should damage occur during occupancy.

H. Cancellation Policy: If you cancel within 24 hours of booking, you’ll receive a full refund. After that , if you cancel 30 or more days before the first night of your reservation, you’ll receive a refund of any rental payments you’ve made, minus the booking fee.

Leave No Room For Questions

Its so important to be detailed with your instructions when it comes to check-in at your vacation rental property! The more details you provide, the less inclined your guests will be to ask the obvious questions. Keep a document of frequently asked questions and every time you get a new question, add it to that document. Then send that to your guests as part of their welcome packet as part of your vacation rental check-in procedure.

Make sure to send them an email before their check-in time with all of the information theyll need to get settled in. Provide them with any directions or details on how to get to your vacation rental if it can be hard to find. Also, include FAQs or in-depth descriptions of how to access the property so there is no confusion.

The Only Airbnb House Manual Template Youll Ever Need

Are you looking for an Airbnb house manual template? Youve come to the right place.

An Airbnb house manual template is essential for automating your Airbnb business. It can save you lots of time because you wont have to keep reiterating information and answering the same questions over and over again. Every Airbnb host needs one!

In this blog post, we cover what an Airbnb house manual is, what it should contain, and give you a full template that you can customize to your needs.

Host Tools provides an automated, unified calendar, messaging and more for short term rental hosts. Start your free trial today!

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When Your Guests Are Getting Ready To Leave At The End Of Their Vacation Rental Stay Its Okay To Leave A Short List Of Checkout Procedures For Them To Follow

However, be careful not to leave guests feeling overwhelmed with tasks to finish before they walk out the door the main objective of checkout procedures is to reduce any unnecessary costs or risks to you until your cleaning team can be on site.

You can put the list of checkout procedures in your guest welcome book or in another easy-to-find location, such as stuck to the fridge. Its also a good idea to include the checklist in an automated email prior to their checkout.

Add Your House Manual To Your Airbnb Listing

Common Things Travelers Complain About in a Vacation ...

Adding your house manual to your Airbnb listing is quite straightforward. You also do not have to add your full manual here if you do not want to. Perhaps you would just want to add the most important sections, like the rules and check-in information.

To add your manual to your Airbnb listing, follow these steps:

  • Navigate to your listings and select the listing that matches your house manual.
  • Click on the Info for guests option and locate the Post-booking details section.
  • Go to Guidebooks and select the Edit option.
  • Here you will be able to add or edit your Airbnb manual details. Then click Save once youve finished.
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    Leave A Print Version Of The Manual At Your Airbnb Property

    There is definitely value in having both print and digital pdf versions of your house manual available to guests.

    The pdf version can be sent to guests to download and read on their smartphone or laptop. Meanwhile, the print version can be present at the property for guests to refer to during their stay.

    It may cost a bit more, but it is well worth it to pay extra to make sure your printed version is of good quality too, and laminated and bound for durability.

    Perdido Key Florida Office

    If you are staying in Perdido Key and checking in between the hours of 8 a.m. and 5 p.m., please check in at the Perdido Key office.

    If you have not checked in by 5 p.m., you will be provided with a code to access an assigned lock box outside of the Perdido Key office to pick up your check-in materials.

    13700 Perdido Key Dr., Bldg. B, Suite 125 Perdido Key, FL 32507

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    House Rules Related To Children And Safety

    Example: We try to keep our vacation rental as child-friendly as possible. That said, parents always have the final responsibility of ensuring their childrens safety at all times. If you find anything to be unsafe or that requires revision at our property, please contact us at your earliest convenience so we can address the issue. To maintain our property kid-friendly, we ask that you:

    • Never leave children unsupervised at our property without any adults.
    • The backyard is a perfect, safe place for children to play. To avoid danger, please dont let them play out front.
    • Our vacation rental is suitable / not suitable for children under the age of
    • Guests are fully responsible for the safety and security of their children at all times, as well as any disturbance caused to other residents in the neighborhood.
    • Please do not use glasses outside or in the childrens play area for safety reasons.

    Things You Should Include In Your Airbnb Checkout Instructions

    Early Check In and Late Check Out Requests on Airbnb
  • Checkout Time This is absolutely 100% paramount to a great Airbnb experience, for host and guest alike. You need time to clean up before your next guest arrives, and if your previous guest isnt checking out on time, you wont have enough time to do everything that you need to do. Include a clear checkout time and youll have no problems. Likewise, your guest , doesnt want to overstay his or her welcome. Sometimes he or she wants to know when to leave.
  • Bed Sheets Tell your guests where they should put the bedsheets and linens before they leave. Strip them and leave them on the bed, put them in the bathtub or shower, et cetera. Or, if you think this is too much, dont tell them anything and strip the bed yourself.
  • Dishes Remind them to put their dishes in the dishwasher
  • Lights and AC Also, remind them to turn off the lights and AC. You dont want unnecessary energy costs to stack up and eat away at your profits.
  • Windows Remind your guests to close all the windows.
  • The Key and the Door Tell your guests to lock the door, and then let them know where they should leave the key. Maybe you want them to put the key back in the lockbox, for instance.
  • Log off accounts on the SmartTV .
  • Check under the beds for any belongings that might have found their way under there.
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    Rule #: Key Replacement Fees Strictly Enforced

    Ever lost a key at a hotel room? You bet they didnt replace it for free! Neither should you at your vacation rental. If you have to use keys at your property at all, make it very clear that they must be returned at the end of the booking time period of the guest will incur a fee.

    Better yet, go keyless. An electronic code lock offers guests an easy way to enter the property and eliminates the possibility of lost keys. You can change the code in between rentals and dont have to worry about copies of keys being made.

    Be On The Same Page As Your Guests

    At the end of the day, even if a lamp is broken or key lost, you want your guests to have the best experience possible. Even with mishaps, you might find yourself happily hosting these guests again. Or they might even leave a pleasant review if everyone is on the same page about property expectations.

    When guests know what is expected of them and what they can expect from you, theres a lot more clarity and comfort. Eliminate the need for an explanation by having a thorough list of house rules in place. Guests can carry on enjoying their vacation while you can rest easy knowing that your property is in good, knowledgeable hands.

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    From Kettle Falls Washington

    I agree. If they’re paying a cleaning fee, I don’t think they should have to do much. I ask that they leave the slept-in beds unmade, turn down the heat if they turned it up, and make sure the doors are locked. I say that doing dishes is appreciated but not required . PS: I don’t have a dishwasher.

    Real Estate Agent From Scottsdale Az


    Check-in 3:00pm/ Check-out 11AM . I self manage a handful so it gives my maids enough time to clean the entire premises during the same day check-in bookings .I like to make it as easy and painless as possible for my guests, so my only instructions are to lock up on the way out, PLEASE do not forget the pool key, and have a safe flight/ travels back home.

    All my units have keypad door entrance, so it makes it very easy for them to get in and out at their own convenience. I do not like the idea of giving checkout instructions . Guests are already paying a rate that includes the cleaning fee, and should be treated with 5 star service the entire stay.

    I treat each and every one of my units as its own mini resort. The idea is to get the best possible review, as every review brings several more bookings .Then my maids have a system down, they change the sheets . Start the dishwasher, restock the unit, mop the floors, clean all countertops, bathrooms, throw away leftover condiments in fridge, vacuum, leave my customized thank you package for the next guest and leave). Usually can be out within 2 hours.I hope this helps!

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    Additional Terms And Conditions

    L. Cancellation Policy No Shows. Unless stated otherwise in the home description and unit-specific terms, rental payments are fully refundable for cancellations received 30 or more days before the first night of your reservation. No full or partial refunds will be granted for no-shows or if you cancel less than 30 days before the first night of your reservation, arrive after the first night of your reservation, or depart before the last night of your reservation. Except as expressly provided in this Agreement, no refunds or compensation will be given and Vacasa shall not be liable to you for failure to make the property available for occupancy if the property is unavailable or becomes partially or wholly unusable for any reason outside Vacasas control, including but not limited to adverse weather conditions, natural disasters, mechanical failures, evacuation orders or other acts of government agencies, or utility outages. Vacasa advises guests to obtain appropriate and comprehensive travel insurance that covers Renter and all Occupants and that includes coverage for personal injury, illness or disease, and property damage or loss.

    N. Early Check-In/Late Check-Out. Early check-in or late check-out may be available additional charges may apply. If you do not vacate by check-out time , you authorize us to bill your credit card on file for a late departure fee of up to one nights rental and we may remove all Occupants and their personal property from the Property.

    How To Make An Airbnb Home Manual

    When it comes to making an Airbnb home manual, you have several options to choose from.

    For example, you can use a free, easy-to-use tool like Canva to create your own design. If you search among Canvas many design templates, youll find a few different ones that you can use as an Airbnb welcome book template and adapt to your needs.

    Once youre done with the design, you can save your welcome book as a PDF and print it out, or send it to your guests in an email.

    Alternatively, you can skip the design process and add your house manual to an app like TouchStay or YourWelcome.

    These digital welcome books have beautifully-designed built-in templates: all you need to do is fill in your information. TouchStay lets you send a link to your guests so they can access your house manual, and YourWelcome comes with a tablet to keep in your rental.

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    What All Hosts Should Include In An Airbnb House Manual Template

    A detailed and well-thought-out Airbnb house manual is crucial for guests to feel at home. It will eliminate any confusion or uncertainty that comes with settling into an unfamiliar space and can give guests some insider advice for making the most of their visit.

    Your house manual template should cover:

    What Are The Check

    How to Check-In & Check-Out Your RV Rental Guests on RVnGO!

    CHECK-OUT TIME IS 10:00 AM. Tenant is responsible for cleaning all dishes, emptying refrigerator, securing all doors and windows and placing trash in outdoor receptacles upon departing.

    All keys, parking passes, gate cards, swim pins, etc. should be returned to our office. For departures prior to the office opening, place all items in the drop box located to the right of our main entrance door.

    For Summer Months, after 9:00 AM and weather permitting, you may use our drive-through express check-out.

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    Impress With A Professional Design

    Making the manual visually pleasing and eye-catching, and including lots of images, will result in a much more engaging design. Try to keep the word count concise by opting for image illustrations as often as you can.

    To take your design to the next level, there are many paid or free design software apps available. Some free apps include Canva or Crello where you can customize existing templates and download the pdf document, while Adobe Creative Cloud offers a quality paid service if you want to create your own design. You can use to draw inspiration from and source ideas for your house manual design.

    Investor From Omaha Ne

    I would second the idea of not requiring too much of guests, especially if they pay a cleaning fee. We just ask all the doors/windows to be locked .

    Since guests get reviewed on cleanliness, most people do things like dishes, even sweeping. I find that if you put cleaning materials easily accessible in the unit, guests will even vacuum. This saves us a ton of tim because as of right now we are cleaning all our properties ourselves. We do outsource laundry, so a company will come and pick everything up, wash and fold it once or twice a week for $1.75 a pound. This helps us tremendously as we have over 20 beds, and when we did the math it is actually cheaper than doing it ourselves.

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    Rule #1: Excessive Noise Not Permitted

    Its a good idea to set reasonable noise making hours, for example from 9am until 9pm. If it helps, put the blame on neighbors and state that they dont appreciate being disturbed before or after these set times. It never hurts to reiterate that parties and large gatherings are prohibited as well.

    Airbnb Linens & Towels

    1 Page Welcome Guide AirBnB

    I ask guests to leave all linens on the bed, so that the cleaning service can quickly strip them and get them washed. You can have your guests leave their wet towels in whatever spot you would like to designate. I use the bathtub. That way, the moisture from the towels is not soaking into the floor, as it might do through a laundry basket.

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    Rule #1: Check In And Check Out Times Can Be Changed

    That being said, things do happen and sometimes guests are more than willing to pay the extra fees if it means they can begin their vacation earlier . Just make sure you clarify how the fee is charged and request that guests notify you well in advance if they anticipate needing a different schedule.

    Inspecting The Property And Returning The Deposit

    Go over every part of your home which the departing guests have had access to. If there are any major damages or imperfections , calculate how much it will cost to repair it and subtract the amount from their deposit. If there is no damage, return the full amount as soon as possible. If your guest is expecting the deposit via bank transfer, let them know how long it will take.

    This is also a great time to remind your guests that you would love them to write a review on your website or on one of the listing sites!

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    The Vacation Rental Welcome Book

    I am about to share my ignorance.

    Back in school, oh about 40 years ago , I prided myself on being pretty good at geography. I knew the capital cities of most countries in the world, could recite every state in the US and province in Canada, and I was great at playing Risk and yes, there is a geographical component. But.I learned something last week that I am really holding myself to account for sharingI did not know there were ski resorts in Australia.

    My head is bowed in shame.

    Even at the age when I should have known everything as most teenagers do now if someone had suggested that winter down-under included the white stuff, I would have given them that all-knowing teenage look and moved off in disdain.

    Now I stand corrected.

    Last week I got an email from Sonja Schatzle who runs Pender Lea Alpine Guest Accommodation in the Snowy Mountains of New South Wales. Who knew?

    Probably most people, and I am just the ignorant one.

    But never mind all that. Sonja had a question about whether there were any posts in the archives about creating a Welcome Book. I really thought I had one but searching yielded nothing so here we are.a brand shiny new guide to creating a Welcome Book.

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